HR Duo Launches Integrated Payroll

Payroll mistakes are more than an inconvenience; they cost time, create compliance risks, and damage employee trust. A survey by The Global Payroll Association found that 1 in 4 UK PAYE employees had been paid incorrectly in 2024, costing employers between £150,000 to £700 million each year in corrections, re-runs, and lost productivity.

At the same time, HR and operations teams are managing too many disconnected systems; one for rotas, another for leave, and yet another for payroll. These silos make it harder to manage the employee lifecycle, lead to duplicated admin, and increase the risk of errors slipping through.

That’s why we’ve built payroll directly into HR Duo. Our new integrated payroll feature brings Human Resources, workforce management, and payroll together in one seamless, cloud-based platform. From hiring and scheduling to time tracking and accurate payroll, every step happens in a single system, with one source of truth.

• No rekeying of hours or deductions
• No missed deadlines or payroll surprises

Whether you're managing hourly shift workers or salaried staff, HR Duo now gives you everything you need to accurately track time, approve pay, and stay compliant, without extra logins or clunky manual data exports.

Why Integrated Payroll Matters

Running payroll in isolation from your HR and time and attendance data is an inefficient way of managing your workforce. It’s also risky and expensive. If you’re using one system for HR, another for rotas and time tracking, and a third for payroll, you're not alone. But this fragmented approach adds unnecessary complexity, slows down processes, and increases the risk of costly mistakes. Disjointed systems often lead to:

• Manual data entry between platforms, increasing admin time and human error
• Conflicting employee records, especially when updates aren’t reflected across systems
• Delayed communication between HR, operations, and finance teams
• Payroll errors, such as missed hours, inaccurate deductions, or duplicate payments
• Compliance risks, including late RTI submissions, incorrect payslips, and audit failures
• Low payroll accuracy which damages employee trust and impacts retention

HR Duo solves this by syncing all staff, shifts, time tracking, leave, and pay details in one place.

What You Can Do With HR Duo's Integrated Payroll

Managing payroll doesn’t have to be manual, error-prone, or time-consuming. With HR Duo’s integrated payroll, you can run faster, more accurate payroll backed by real-time HR and workforce data.

Whether you’re tracking shift work, managing leave entitlements, or applying different pay rules across roles and departments, HR Duo simplifies the entire process. It pulls everything together (rotas, timesheets, contracts, and absences), so you don’t have to. Here’s how our connected HR and payroll system gives you greater control, accuracy, and compliance every pay run:

1. Automated Pay Calculations: Pull data from approved shifts, timesheets, and leave records to automatically calculate pay, including overtime and TOIL.
2. No More Double Entry: Updates to employee profiles, contract hours, or leave entitlements are reflected across both HR and payroll in real time.
3. Custom Pay Rules: Apply different pay rates, shift premiums, and overtime logic per employee or role. Set once and let the system do the maths.
4. Accurate Payroll in One Click: Generate payroll-ready reports in seconds. Export to your payroll provider or submit via our built-in payroll integration.
5. Compliance Covered: Track holiday pay, working time, and right-to-work documentation with full audit trails,  ideal for busy payroll and finance teams.
6. Secure and Scalable: Our cloud-based platform supports businesses of all sizes. Role-based permissions and secure access ensure the right people see the right data.

Built-In Payroll Reporting You Can Trust

HR Duo users already benefit from detailed time and attendance data to support payroll accuracy. But now, payroll reporting goes even further, by consolidating key data into one place, you can generate payroll-ready reports using:

• Time Reports: Track total hours worked, breaks, overtime, and TOIL
• Leave Reports: View holiday entitlements, sick leave, and absences in one place

Previously, this data could be easily exported to your existing payroll provider, and that functionality remains within the platform, because we know how important it is to keep workflows you trust.

But now, with integrated payroll, you can go a step further. You'll stay within the same platform, and run everything from one browser window. No switching between systems, and no manual handoffs. With this built-in payroll, you'll be able to automatically flag discrepancies between approved shifts and hours worked, confirm that leave is recorded and calculated correctly, and resolve issues before payroll is finalised.

Ready to Simplify Payroll?

HR Duo's integrated payroll feature is now live and ready to use. Whether you’re managing 50 staff or 5,000, it gives you the speed, accuracy, and flexibility you need to stay in control. Talk to our team today to see how it works, or book a quick demo.