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Healthcare Success Story

Allied Care

Discover how Allied Care transformed HR and workforce operations with HR Duo’s all-in-one platform, boosting compliance, improving staff attendance tracking, and simplifying shift scheduling across multiple care locations.

765 +

Employees

36

Locations

1

Platform
Allied Care United Kingdom

Allied Care

Discover how Allied Care transformed HR and workforce operations with HR Duo’s all-in-one platform, boosting compliance, improving staff attendance tracking, and simplifying shift scheduling across multiple care locations.

With over 765 employees working across 36 service locations, Allied Care must meet strict regulatory requirements, while keeping operations smooth and staff supported. Manual processes, inconsistent rotas, and outdated HR systems were holding the organisation back.

To continue delivering high-quality care, Allied Care needed a smarter way to manage time-tracking, rotas, shift scheduling, payroll reporting, and HR compliance, all from one platform.

Overview

Company Allied Care
Location United Kingdom
Industry Healthcare

Explore this case study if:
  • You need efficient workforce management across multiple service locations. 
  • You want to ensure HR compliance with ever-changing healthcare regulations.
  • You’re struggling with shift scheduling, payroll, and staff engagement
  • You need an all-in-one HR solution that supports a high-demand environment

What Was Needed

Managing a dispersed, 24/7 healthcare workforce comes with unique operational and compliance demands.

Allied Care needed to:

  • Centralise HR Operations with a Scalable HRIS
    Replace disconnected systems and spreadsheets with one source of truth for employee data, HR documents, and staff scheduling.

  • Improve Time-Tracking and Staff Attendance
    Reduce missed clock-ins and errors in timesheets with automated attendance tracking across all locations.

  • Simplify Complex Rotas and Shift Scheduling
    Handle frequent changes, last-minute cover requests, and ensure every shift is safely staffed, without creating a scheduling bottleneck.

  • Ensure HR Compliance
    Keep up with CQC regulations, working time rules, right-to-work checks, and digital documentation, without risking non-compliance.

  • Accelerate Recruitment and Onboarding
    Fill urgent vacancies faster, streamline onboarding paperwork, and reduce time-to-productivity for new staff.

  • Empower Frontline Teams
    Allow carers and support workers to view rotas, request leave, and clock in via mobile, improving communication and control.

  • Reduce Manual Admin and Errors
    Automate routine HR tasks like policy distribution, payroll reporting, and shift tracking, freeing up HR to focus on people, not paperwork.


Where We Came In

HR Duo delivered a complete HRIS and workforce management solution designed specifically for the demands of high-compliance, multi-location care environments.

With real-time time-tracking, automated rotas, attendance alerts, and HR compliance templates, Allied Care gained the tools needed to manage staff more effectively, stay compliant, and improve service delivery. With HR Du, AlliedCare achieved:

  • Automated Time-Tracking and Attendance
    Staff clock in via mobile, with geo-location verification. Managers can instantly review attendance data across all locations, reducing missed shifts and payroll errors.

  • Smart Shift Scheduling and Digital Rotas
    Build rotas in minutes with drag-and-drop tools. Fill gaps quickly, respond to absence, and notify staff of schedule updates instantly.

  • Integrated HR Compliance Management
    Access a library of ready-to-use HR policies, contracts, and letters. Compliance checks and right-to-work documentation are centralised and auditable.

  • Seamless Payroll Reporting
    Timesheet and rota data flow directly into payroll reports. No more chasing hours or manually calculating overtime.

  • Mobile Self-Service for Employees
    Carers view schedules, submit holiday requests, and check policies from their phone, increasing engagement and reducing reliance on admin teams.

  • Data-Driven HR Insights
    Managers can generate real-time reports on attendance, labour costs, and shift patterns to improve resource planning and reduce risk.


Our Services

Allied Care benefited from many of our platform features and services, including:

Workforce Management

Workforce Management Tools

A full suite of tools such as time and attendance management, shift scheduling software, and staff performance information.
support

Applicant Tracking System

An intuitive tool to recruit top talent and track candidates in an industry with specific employment requirements.
relations

Employee Engagement

Our mobile app gives the business an intuitive way for their employees to access everything they need, including a way to clock-in to shifts.
payroll

Preliminary Payroll and Cost Control

Consolidating time-related activities through one platform meant a seamless integration with payroll for precise workforce calculations.
documentation

HR Compliant Templates

Access to an extensive library of policies, documents and letters to keep the business in alignment with the latest compliance standards.

"With a single platform, we’ve saved time, improved accuracy, and ensured compliance across all locations. It’s a game-changer for our business."

Charlotte Fitch
HR Manager, Allied Care

The Real Value

The outcomes of using an all-in-one Workforce Management and HRMS platform. A service that pays for itself, many times over:
  • realtime Increased Efficiency & Productivity Automated scheduling, payroll, and HR processes reduced administrative burdens.
  • compliance Enhanced Compliance & Reduced Risk Digital HR policies and compliance tracking ensured adherence to employment laws.
  • Data Cost Savings Time and cost savings through automated processes and reduced payroll errors.

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Our dynamic duo of world-class HR tools and smart Workforce Management technology delivers up to 80% of your day-to-day needs, automating the tedious tasks that sap away your time. 

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