Allied Care

With over 765 employees working across 36 service locations, Allied Care must meet strict regulatory requirements, while keeping operations smooth and staff supported. Manual processes, inconsistent rotas, and outdated HR systems were holding the organisation back.

To continue delivering high-quality care, Allied Care needed a smarter way to manage time-tracking, rotas, shift scheduling, payroll reporting, and HR compliance, all from one platform.

Allied Care needed to:

• Centralise HR Operations with a Scalable HRIS
  Replace disconnected systems and spreadsheets with one source of truth for employee data, HR documents, and staff scheduling.

• Improve Time-Tracking and Staff Attendance
  Reduce missed clock-ins and errors in timesheets with automated attendance tracking across all locations.

• Simplify Complex Rotas and Shift Scheduling
  Handle frequent changes, last-minute cover requests, and ensure every shift is safely staffed, without creating a scheduling bottleneck.

• Ensure HR Compliance
  Keep up with CQC regulations, working time rules, right-to-work checks, and digital documentation, without risking non-compliance.

• Accelerate Recruitment and Onboarding
  Fill urgent vacancies faster, streamline onboarding paperwork, and reduce time-to-productivity for new staff.

• Empower Frontline Teams
  Allow carers and support workers to view rotas, request leave, and clock in via mobile, improving communication and control.

• Reduce Manual Admin and Errors
  Automate routine HR tasks like policy distribution, payroll reporting, and shift tracking, freeing up HR to focus on people, not paperwork.

With real-time time-tracking, automated rotas, attendance alerts, and HR compliance templates, Allied Care gained the tools needed to manage staff more effectively, stay compliant, and improve service delivery. With HR Du, AlliedCare achieved:

• Automated Time-Tracking and Attendance
  Staff clock in via mobile, with geo-location verification. Managers can instantly review attendance data across all locations, reducing missed shifts and payroll errors.

• Smart Shift Scheduling and Digital Rotas
  Build rotas in minutes with drag-and-drop tools. Fill gaps quickly, respond to absence, and notify staff of schedule updates instantly.

• Integrated HR Compliance Management
  Access a library of ready-to-use HR policies, contracts, and letters. Compliance checks and right-to-work documentation are centralised and auditable.

• Seamless Payroll Reporting
  Timesheet and rota data flow directly into payroll reports. No more chasing hours or manually calculating overtime.

• Mobile Self-Service for Employees
  Carers view schedules, submit holiday requests, and check policies from their phone, increasing engagement and reducing reliance on admin teams.

• Data-Driven HR Insights
  Managers can generate real-time reports on attendance, labour costs, and shift patterns to improve resource planning and reduce risk.