Healthcare Success Story

Allied Care

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Employees

Locations

Platform

Discover how Allied Care transformed HR and workforce operations with HR Duo’s all-in-one platform, boosting compliance, improving staff attendance tracking, and simplifying shift scheduling across multiple care locations.

Allied Care United Kingdom

Overview

  • CompanyAllied Care
  • LocationUnited Kingdom
  • IndustryHealthcare

Explore this case study if:

  • You need efficient workforce management across multiple service locations.
  • You want to ensure HR compliance with ever-changing healthcare regulations.
  • You’re struggling with shift scheduling, payroll, and staff engagement.
  • You need an all-in-one HR solution that supports a high-demand environment.

Allied Care

By adopting HR Duo’s HR management software, Allied Care enhanced compliance, simplified attendance tracking, and streamlined scheduling shifts across multiple care facilities, making the process faster and more efficient.

With over 765 employees working across 36 service locations, Allied Care must meet strict regulatory requirements, while keeping operations smooth and staff supported. Manual processes, inconsistent rotas, and outdated HR systems were holding the organisation back.

To continue delivering high-quality care, Allied Care needed a smarter way to manage time-tracking, rotas, shift scheduling, payroll reporting, and HR compliance, all from one platform.

What Was Needed

Managing a dispersed, 24/7 healthcare workforce comes with unique operational and compliance demands.

Allied Care needed to:

  • Centralise HR Operations with a Scalable HRIS: Replace disconnected systems and spreadsheets with one source of truth for employee data, HR documents, and staff scheduling.
  • Improve Time-Tracking and Staff Attendance: Reduce missed clock-ins and errors in timesheets with automated attendance tracking across all locations.
  • Simplify Complex Rotas and Shift Scheduling: Handle frequent changes, last-minute cover requests, and ensure every shift is safely staffed, without creating a scheduling bottleneck.
  • Ensure HR Compliance: Keep up with CQC regulations, working time rules, right-to-work checks, and digital documentation, without risking non-compliance.
  • Accelerate Recruitment and Onboarding: Fill urgent vacancies faster, streamline onboarding paperwork, and reduce time-to-productivity for new staff.
  • Empower Frontline Teams: Allow carers and support workers to view rotas, request leave, and clock in via mobile, improving communication and control.
  • Reduce Manual Admin and Errors: Automate routine HR tasks like policy distribution, payroll reporting, and shift tracking, freeing up HR to focus on people, not paperwork.

Where We Came In

HR Duo delivered a complete HRIS and workforce management solution designed specifically for the demands of high-compliance, multi-location care environments.

With real-time time-tracking, automated rotas, attendance alerts, and HR compliance templates, Allied Care gained the tools needed to manage staff more effectively, stay compliant, and improve service delivery. With HR Duo, AlliedCare achieved:

Automated Time-Tracking and Attendance

Staff clock in via mobile, with geo-location verification. Managers can instantly review attendance data across all locations, reducing missed shifts and payroll errors.

Smart Shift Scheduling and Digital Rotas

Build rotas in minutes with drag-and-drop tools. Fill gaps quickly, respond to absence, and notify staff of schedule updates instantly.

Seamless Payroll Reporting

Timesheet and rota data flow directly into payroll reports. No more chasing hours or manually calculating overtime.


Integrated HR Compliance Management

Access a library of ready-to-use HR policies, contracts, and letters. Compliance checks and right-to-work documentation are centralised and auditable.

Mobile Self-Service for Employees

Carers view schedules, submit holiday requests, and check policies from their phone, increasing engagement and reducing reliance on admin teams.

Data-Driven HR Insights

Managers can generate real-time reports on attendance, labour costs, and shift patterns to improve resource planning and reduce risk.

Our Services

Allied Care benefited from many of our platform features and services, including:

Workforce Management Tools

A full suite of tools such as time and attendance management, shift scheduling software, and staff performance information.



Applicant Tracking System

An intuitive tool to recruit top talent and track candidates in an industry with specific employment requirements.

Employee Engagement

Our mobile app gives the business an intuitive way for their employees to access everything they need, including a way to clock-in to shifts.

Preliminary Payroll and Cost Control

Consolidating time-related activities through one platform meant a seamless integration with payroll for precise workforce calculations.

HR Compliant Templates

Access to an extensive library of policies, documents and letters to keep the business in alignment with the latest compliance standards.

With a single platform, we’ve saved time, improved accuracy, and ensured compliance across all locations. It’s a game-changer for our business.

Charlotte Fitch

HR Manager, Allied Care

The Real Value

The outcomes of using an all-in-one Workforce Management and HRMS platform. A service that pays for itself, many times over:

Increased Efficiency & Productivity

Automated scheduling, payroll, and HR processes reduced administrative burdens.

Enhanced Compliance & Reduced Risk

Digital HR policies and compliance tracking ensured adherence to employment laws.

Cost Savings

Time and cost savings through automated processes and reduced payroll errors.

FAQs

What is HRMS software for construction companies?

An HRMS (Human Resource Management System) for construction companies centralises HR, workforce management, and compliance into one platform.

HR Duo enables construction businesses like Elliott Group to manage employee records, subcontractors, time and attendance, scheduling, payroll reporting, and HR compliance across multiple sites. This replaces spreadsheets and disconnected systems with one reliable source of workforce data.

Can HR Duo manage subcontractors and agency workers?

Yes. HR Duo includes dedicated subcontractor management tools designed for construction.

Businesses can track subcontractor hours, compliance documentation, certifications, and site attendance in one system. This improves accountability, reduces risk, and ensures subcontractors meet all HR and safety requirements before stepping on site.

How does HR Duo help with HR compliance in construction?

An HRMS (Human Resource Management System) for construction companies centralises HR, workforce management, and compliance into one platform.

HR Duo enables construction businesses like Elliott Group to manage employee records, subcontractors, time and attendance, scheduling, payroll reporting, and HR compliance across multiple sites. This replaces spreadsheets and disconnected systems with one reliable source of workforce data.

What is HRMS software for construction companies?

HR compliance is critical in construction due to safety regulations and audits. HR Duo stores right-to-work checks, training records, health and safety certifications, and contracts digitally.

Automated reminders alert managers before documents expire, helping construction companies stay audit-ready and compliant with UK and Irish employment law.

Does HR Duo support multi-site construction operations?

Absolutely. HR Duo is built for multi-site construction businesses operating across regions and countries.

Managers can view workforce data across all sites in real time, standardise HR processes, and ensure consistent compliance, whether teams are based in London, Birmingham, Dublin, or Cork.

How does HR Duo improve time and attendance tracking on construction sites?

HR Duo replaces paper timesheets with mobile clock-ins and location verification. Employees and subcontractors clock in on site, giving managers accurate attendance data instantly.

This improves productivity tracking, reduces time theft, and ensures payroll data reflects actual hours worked.

How does HR Duo support project-based scheduling?

Construction projects change quickly. HR Duo’s digital rota and scheduling tools allow managers to allocate labour based on availability, skills, and site requirements.

Schedules can be updated instantly, ensuring projects remain fully staffed even when timelines shift.

Is HR Duo suitable for large construction firms as well as growing contractors?

Yes. HR Duo scales with construction businesses of all sizes. Whether managing 100 workers or several hundred employees and subcontractors, HR Duo adapts to growing headcount, additional sites, and increased compliance requirements without adding admin overhead.

How does HR Duo improve communication with site teams?

HR Duo’s mobile self-service app gives workers direct access to rotas, documents, and leave requests. This reduces reliance on phone calls and paperwork, improves clarity for site teams, and ensures consistent communication across dispersed construction sites.

Why should construction companies choose HR Duo over other HR software?

Unlike generic HR software, HR Duo is a construction-ready HRMS and workforce management platform. It combines HR compliance, subcontractor management, scheduling, time tracking, payroll reporting, and mobile access in one system.

This gives construction companies better control, reduced risk, and clearer visibility across every project.

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