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Powering teams behind thousands of retail workers
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Smarter shift scheduling for your teams on and off the shop floor
Create, adjust, and optimise shift patterns in minutes with HR Duo’s digital scheduling tools. Efficient scheduling is critical for retail, where customer traffic and staffing needs fluctuate daily. Our platform ensures seamless rostering that aligns staffing with peak demand, reducing overstaffing and last-minute changes.
- Create demand-driven schedules that match peak shopping hours.
- Enable managers to adjust rotas in real-time with drag-and-drop simplicity.
- Allow employees to swap shifts effortlessly via the mobile app.
- Get alerts for potential overtime or under-scheduled hours.
- Track staffing costs against budgets automatically.
- Generate reports to optimise future staffing needs.
Real-time time and attendance tracking
Ensure accuracy and accountability with real-time tools for monitoring employee attendance. Easily track hours worked across multiple locations and reduce payroll errors caused by manual data entry.
- Monitor attendance with mobile app or geofence-enabled clock-ins.
- Automate time tracking to simplify payroll processing.
- Ensure compliance with working hours legislation.
- Flag missed shifts, late arrivals, and absences instantly.
- Sync time data across multiple store locations seamlessly.
- Centralised dashboards for visibility into attendance trends.
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Payroll for retail teams
Retail payroll goes wrong before it is run, not while it is being run. Hours arrive on paper, someone types them up, and the mistakes surface after people have been paid. HR Duo removes that step. Hours come in from geofenced clock-ins and mobile check-ins, managers approve them against the rota they built, and overtime, absence and leave are already attached to the right person.
From there you choose. Run payroll inside HR Duo, with pay rates, overtime rules, calculations, auto-enrolment and pension submissions handled in the platform. Or keep the payroll provider you already have and export a payroll-ready report to them each period. Retailers changing systems rarely want to move HR and payroll in the same quarter, so both routes stay open.
Seeing labour cost while you can still do something about it
Multi-store labour cost sits in one dashboard instead of arriving with the payroll invoice. You can compare scheduled hours against actual hours store by store while the period is still open, which is the only point at which overtime is still a decision rather than a number.
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Is HR Duo an HRMS for retail?
An HRMS, or human resource management system, is the single place a retailer keeps employee records, contracts, rotas, hours and absence, instead of spreading them across a spreadsheet, a scheduling app and a filing cabinet.
For retail specifically it has to cope with high turnover, seasonal intakes, part-time contracts on variable hours, and staff who work across more than one store.
HR Duo is an HRMS with workforce management built in rather than bolted on, which is why the rota, the clock-in and the employee record are one system rather than three that need integrating.
Employee profiles, contracts, right-to-work documentation and training records sit alongside the schedule, so a store manager checking cover and an HR lead checking compliance are looking at the same data.
Recruitment and onboarding designed for retail
Finding and onboarding talent quickly is vital in the fast-paced retail world. Our built-in applicant tracking system and enhanced onboarding tools help you bring new hires into the fold seamlessly.
- Post job listings and track applicants from one central hub.
- Automate interview scheduling and candidate communication.
- Maintain an up-to-date talent pool for seasonal hiring needs.
- Send and track onboarding documents digitally.
- Streamline training schedules and certifications.
- Reduce turnover with an engaging onboarding experience.
Compliance and employee documentation made easy
Navigating compliance in retail is no small feat. Our platform ensures your business remains audit-ready, with tools to centralise and manage employee records, contracts and legal documentation.
- Store and organise contracts, permits, and certifications securely.
- Get automated reminders for expiring documentation or training needs.
- Ensure GDPR compliance with robust data encryption.
- Easily manage health and safety records for all locations.
- Provide instant access to necessary files during inspections.
- Use pre-built templates for HR letters, contracts, and policy updates.
Automate the humdrum
Automate essential HR processes to make your operations smarter, faster, and more efficient. With HR Duo, retail businesses can enhance productivity, reduce administrative burdens, and deliver seamless customer experiences by empowering their workforce with the right tools.
saved weekly by automating processes
reduction in payroll inaccuracies
faster policy and contract management
Everything you need to manage your workforce
One HR platform tailored to your specific requirements. An all-in-one platform with the right blend of software, service and support.
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Workforce Management
Everything you need to help manage your frontline teams and enhance operations.
Features:
- Time-Tracking
- Absence Management
- Payroll
- Shift Scheduling
- Digital Rotas
- Leave and Holiday
- Employee Profiles
- Analytics and Reports
- Project Tracking
plus more features available in all plans
HR Software
Everything you need to simplify your core HR processes and automate routine tasks.
Features:
- HR Policy Templates
- Employee Relations Assistance
- Connected Forms
- Digital Contracts
- Secure E-Signature
- AI Assistant
- On-Demand Pay
- Payroll Savings
- Model HR Letters
- Integrated Emails
plus more features available in all plans
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Talent Management
Everything you need to recruit the right people and improve performance.
Features:
- Applicant Tracking System
- CV Anonymisation
- Enhanced Onboarding
- Performance Management
- 360 Reviews
- One-to-ones
- Improvement Plans
- Goal & Objective Tracking
- Performance Analytics
plus more features available in all plans
Choose the tools that work for you.
Create your customised HR platform today.
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Hey! Get a free demo of HR Duo today
Join thousands of managers across the UK and Ireland automating over 80% of their day-to-day operational tasks, with our unique combination of smart workforce management software and world-class HR technology.
This is a free, no-obligation demo where our expert team will guide you around the HR Duo platform and help you decide if we're the right fit for you and your workforce.