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  • Platform
  • Operations
  • Time Tracking

Time and attendance software that runs itself.

Every clock-in recorded. Every timesheet accurate. Every pay run ready to go.

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See how it works
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%

of time tracking admin automated

12hrs

saved per week on timesheets and reporting

%

payroll accuracy with built-in compliance

What is time and attendance software?

Time and attendance software records when your people start and finish work, then turns those clock-ins into timesheets, overtime and payroll-ready hours. HR Duo does this across every site, through the HR Duo Go app, a tablet, a desktop or a biometric time clock, so managers stop chasing paper timesheets.
 
Because it runs in the same platform as rotas, leave and payroll, the hours your team works are checked against the hours you planned, and the records are ready when you need them for an audit or a pay query.

Who it helps

One system.
Useful for everyone.

Operations Managers

See who's on site, right now.

Live attendance across every location. Lateness alerts. No more calling around for updates.

HR Teams

Compliant records without the admin.

Timesheets, absence patterns and Bradford Factor tracked automatically. Built for audits.

Business Owners

Accurate payroll. No surprises.

Pay only for hours worked. Labour costs tracked in real time. Payroll runs in minutes.

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Real-time visibility

Know who's on site before the shift starts.

Live attendance across every site — act on lateness and no-shows before they bite.

  • Live employee status across all sites
  • Instant alerts for lateness and missed shifts
  • Clock in on the HR Duo Go app, a tablet or a desktop
  • Geofencing to verify location at clock-in
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Accurate timesheets

Timesheets that fill themselves in.

Clock data flows straight into timesheets. Approve in one click. No chasing, no disputes.

  • Auto-generated timesheets from clock-in data
  • One-click approvals for managers
  • Biometric options to prevent buddy punching
  • Custom rules for breaks, overtime and rounding
  • Full audit trail on every timesheet
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Payroll-ready data

Hours tracked. Payroll ready.

When pay day comes, the data's already there. Hours, overtime, deductions — all calculated.

  • Exact hours, overtime and deductions per employee
  • Wage calculations by shift and pay rate
  • One-click export to your payroll provider
  • Real-time preview to catch discrepancies early
  • Audit-proof records for compliance
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Multi-site management

One view across every location.

Two sites or twenty — head office sees one clear picture. No spreadsheets, no chasing.

  • Centralised attendance data for all sites
  • Site-based check-ins for compliance and security
  • Role-based access so managers see their teams only
  • Mobile tracking for remote and field-based staff
Time-clock-hardware

Time clock hardware

A clocking in system that makes every clock-in count.

HR Duo's dedicated clocking hardware captures accurate attendance, strengthens security, and keeps payroll-ready data flowing in real time.

  • Rugged tablet and biometric time clock options
  • PIN, QR code, facial recognition and fingerprint authentication
  • Live synchronisation of attendance data
  • Reliable offline clocking with automatic data synchronisation

Also included

Everything your team needs in one place.

Leave & absence

Sick days, annual leave and absence trends in the same system. No separate tools.

Shift scheduling

Build rotas and assign shifts in the same platform. Time tracking flows from the schedule.

Analytics & reports

Labour cost data, attendance trends, workforce insights. Exportable in seconds.

Employee self-service

Staff view hours, request leave and check schedules themselves. Fewer manager queries.

Bradford Factor

Absenteeism patterns flagged automatically. HR can spot issues and act early.

GDPR-compliant

All data stored securely. Role-based access controls throughout.

Managers can schedule teams, track hours and monitor performance in one system — reducing admin and improving results across all projects.

Kat Ryan

Head of People, Apex

Built for your industry

Configured for the operations where time tracking matters most.

  • Construction

  • Healthcare

  • Hospitality

  • Manufacturing

  • Retail

Trusted by operations teams across the UK & Ireland

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See it for yourself

See it working for your operation.

A free, no-obligation demo. We’ll show you exactly how HR Duo handles time tracking for your industry and team size.

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FAQs

How does HR Duo record time?

Employees clock in and out from a mobile, tablet, fixed kiosk or desktop — whichever fits the site. Each event is timestamped, location-verified where you choose, and flowed straight into the timesheet.

Can it prevent buddy punching and time fraud?

Yes. Optional biometric clock-ins, geofencing, photo verification on mobile, and audit logs on every edit make buddy punching and back-dated fraud effectively impossible.

Does it work for remote and field-based workers?

Yes. The mobile app supports clock-ins from any location, with optional GPS verification and offline mode for sites with poor signal — data syncs automatically when the device reconnects.

Does it connect to our payroll system?

HR Duo exports to all major UK and Irish payroll providers including Sage, BrightPay, Xero, and Iris. One-click export, or scheduled automatic delivery on your pay cycle.

How quickly can we get set up?

Most teams are live within 2–4 weeks. Our onboarding team handles employee imports, site configuration, payroll integration and manager training so you don’t have to.

Is it suitable for businesses with multiple locations?

Yes — multi-site is core to the product. Whether you’re running 2 sites or 200, head office gets a single live view, and each site manager only sees their own team.

What is the difference between time tracking and time and attendance software?

Time tracking usually means logging hours against tasks or projects. Time and attendance software records when people arrive, leave and take breaks, then checks that against their rota. HR Duo does both: clock-ins feed the timesheet, and labour costs are tracked by site in real time.

Does time and attendance software help with working time rules in the UK and Ireland?

Yes. Employers in both countries must keep records of working time: in the UK under the Working Time Regulations 1998, and in Ireland under the Organisation of Working Time Act 1997. HR Duo stores every clock-in, break and timesheet change with a full audit trail, so the records are ready when you need them.