Managing your workforce often feels like a constant race to keep up. Between creating staff schedules, approving leave, staying compliant, and processing payroll, HR and operations teams are under constant pressure. When these responsibilities are spread across multiple disconnected platforms, inefficiencies multiply, costing time, money, and employee satisfaction.
HR Duo is an all-in-one HR software and workforce management platform designed to simplify your day-to-day operations. From time tracking and shift planning to digital contracts and performance management, it combines essential HRIS and WFM features into one system. With over 80% of routine HR tasks automated, managers and HR teams can get more done, faster.
Here are 10 key tasks you can complete in 83 seconds or less using HR Duo:
1. Create a New Shift Schedule
Scheduling shouldn’t be a time-consuming headache. With HR Duo, you can quickly build and assign shifts using intuitive drag-and-drop features. This ensures full team coverage while accounting for employee availability and compliance requirements, such as the Working Time Regulations (WTR). By reducing manual errors and inefficiencies, you can focus on optimising team performance instead of firefighting last-minute gaps.
Why It Matters: Inefficient scheduling leads to absenteeism, overstaffing, and poor shift coverage, impacting productivity and morale.
Pro Tip: HR Duo lets you use saved rota templates for recurring schedules, to help you save even more time.
2. Approve Leave Requests
Balancing staff leave with operational needs is critical. HR Duo allows you to review and approve multiple leave requests in seconds. The platform ensures that staffing levels remain adequate, even during peak periods, by highlighting potential conflicts.
Why It Matters: Balancing time off with operational needs improves employee wellbeing and avoids business disruption.
Pro Tip: With HR Duo, you can avoid further delays by enabling automated notifications to remind managers of pending approvals.
3. Check Compliance Alerts
Regulatory compliance is a must, especially when it comes to working hours, break times, and evolving labour laws. HR Duo’s compliance features instantly flag potential violations, such as employees exceeding maximum working hours, or expired training certificates. This allows you to take corrective action immediately.
Why It Matters: Ensuring compliance not only shields your business from costly legal penalties but also reinforces your reputation as a responsible and trustworthy employer.
Pro Tip: As well as proactive notifications and alerts, HR Duo gives managers the ability to regularly review compliance dashboards for a quick health check.
4. Generate a Payroll Report
Payroll errors are not only time-consuming to fix but can also lead to unnecessary costs and employee dissatisfaction. HR Duo integrates time-tracking tools with scheduled shifts, leave, and absences to deliver precise calculations of hours worked, including overtime. In just a few clicks, you can generate detailed, location-specific payroll reports, giving you accurate insights and saving valuable time.
Why It Matters: Payroll errors affect 1 in 4 UK employees and cost businesses billions annually. Accurate payroll processing enhances employee trust and reduces financial risks.
Pro Tip: Set payroll reports to generate automatically before each pay period.
5. Send an Employment Contract for E-Signature
Hiring new staff often involves mountains of paperwork. HR Duo simplifies this process by enabling you to draft and send digital contracts that are fully compliant and ready for e-signature.
Why It Matters: Digital onboarding improves speed, reduces paperwork, and enhances the candidate experience.
Pro Tip: With HR Duo you can use templates for common roles to standardise contracts and speed up the process.
6. Update Employee Details
Whether it’s updating contact information or assigning new permissions, HR Duo lets you edit employee profiles in seconds. Keeping records up-to-date ensures operational efficiency and compliance.
Why It Matters: Accurate employee data improves decision-making and reduces administrative errors.
Pro Tip: Allow employees to update certain fields through self-service features or our connected smart forms.
7. Record a Note on an Employee File
HR Duo allows you to document performance feedback, training completion, or conduct-related notes directly in the employee’s profile.
Why It Matters: Keeping up-to-date records helps support performance reviews, disciplinary procedures, and compliance with HR best practices.
Pro Tip: Use predefined note categories to keep records consistent and easy to filter later.
8. Assign Onboarding Tasks
Onboarding new hires is critical for long-term success. HR Duo enables you to set up and assign onboarding steps, such as mandatory training or document submissions, ensuring nothing falls through the cracks.
Why It Matters: Efficient onboarding accelerates productivity and improves employee retention.
Pro Tip: Track completion rates to identify and address bottlenecks in the process.
9. Track Attendance for the Day
HR Duo provides a real-time attendance dashboard, allowing you to quickly review who has clocked in, absences, and shift coverage across sites. This ensures operational continuity and helps identify attendance trends.
Why It Matters: Monitoring attendance in real-time helps you address potential issues before they escalate.
Pro Tip: Enable geofencing to ensure clock-ins occur only at designated locations.
10. Resolve a Performance Issue
HR Duo’s performance management tools allow you to flag coaching opportunities, track performance trends, and schedule reviews. Addressing issues promptly improves morale and ensures alignment with organisational goals.
Why It Matters: Proactive performance management creates a positive workplace culture.
Pro Tip: Set reminders for periodic reviews to ensure consistent follow-ups.
Why HR Duo Is the Ultimate Time-Saving Tool
Saving time is just the beginning. HR Duo helps organisations reduce compliance risks, cut admin overheads, and improve employee experience, all within a single platform.
Whether you're in manufacturing, construction, hospitality, or retail, HR Duo scales with your needs. From clock-in to contract, it simplifies HR and workforce management at every step.
Ready to transform the way you manage your workforce?
Book your free demo today and see how HR Duo can help you get more done—in less time.