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Health, Fitness and Leisure Case Study

Gym Plus

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Employees

Locations

Platform

Discover how leading fitness group Gym Plus transformed time-tracking, shift scheduling, and HR compliance by adopting HR Duo’s all-in-one HRIS and workforce management platform.

GymPlus Republic of Ireland

Overview

  • CompanyGym Plus
  • LocationIreland
  • IndustryFitness

Explore this case study if:

  • You need a solution to optimise employee scheduling across multiple fitness clubs.
  • You struggle with keeping performance management and time tracking in sync.
  • You want a more efficient way to handle workforce compliance and certifications.

Gym Plus

Founded with a passion for fitness, Gym Plus operates seven health and fitness clubs in Ireland, from Ashbourne to Swords, with a mission to offer top-tier fitness services and expert training advice. 

Gym Plus prides itself on providing high-quality fitness experiences, from personal training sessions to a wide range of fitness classes. With over 400 classes per week and more than 200 employees, managing operations across multiple sites while maintaining a high standard of service was becoming increasingly complex.

The challenge of managing shift scheduling, time tracking, and employee performance, combined with ensuring compliance, led Gym Plus to seek a more efficient solution. HR Duo’s integrated platform helped streamline operations, making it easier to manage staff and enhance the overall member experience.

What Was Needed

Managing fitness clubs across seven locations meant Gym Plus had to juggle a highly flexible and diverse workforce, from trainers and class instructors to front-of-house teams.

Gym Plus faced critical challenges in workforce management and needed a solution that could:

  • Streamline Shift Scheduling and Rotas: With over 400 weekly classes, building accurate rotas while ensuring coverage during peak hours became an overwhelming manual task.
  • Accurately Track Staff Attendance: Managing varied shift types, part-time roles, and last-minute changes across multiple clubs created inconsistencies in time-tracking and made payroll error-prone.
  • Automate Time-Tracking and Payroll Calculations: Payroll required consolidating hours, overtime, and absences from several sites, a labour-intensive process prone to delays and mistakes.
  • Manage Performance and Staff Development: Keeping track of employee goals, feedback, and training progress was time-consuming, especially across a large team with diverse roles.
  • Ensure HR Compliance Across Clubs: Keeping policies, contracts, and HR documentation up to date across all locations was difficult to manage without a centralised HRIS.
  • Reduce Administrative WorkloadClub managers and head office teams needed more time to focus on customer experience and growth, not admin and paperwork.

Where We Came In

HR Duo delivered a complete HRIS and workforce management solution, built to meet the needs of dynamic, shift-based environments like Gym Plus.

With HR Duo, Gym Plus gained: 

 

Automated Time-Tracking and Staff Attendance Monitoring

Employees clocked in using the mobile app, with data feeding directly into a central dashboard. No more paper timesheets or missed clock-ins.

Efficient Shift Scheduling and Digital Rotas

Our drag-and-drop rota builder made scheduling classes, shifts, and front-of-house cover fast and reliable. Managers could easily adjust for cancellations or peak periods across locations.

Accurate Payroll Reporting

Time and attendance data synced automatically with payroll reporting tools, removing the need for manual entry and ensuring timely, accurate payments.

HR Compliance Made Easy

From digital contracts to HR letter templates, Gym Plus could manage compliance tasks from one central platform, reducing risk and admin time.

Mobile App for Self-Service

Staff could check schedules, request time off, and access HR documents anytime, improving engagement and reducing back-and-forth with managers.

Centralised Employee Performance Management

HR Duo enabled goal-setting, feedback tracking, and structured performance reviews, giving managers a clear picture of individual and team development.

Our Services

Gym Plus benefited from many of our platform features and services, including:

Workforce Management Tools

Centralised shift scheduling, time tracking, and digital rotas helped optimise staffing and reduce admin overhead.


Applicant Tracking System

An intuitive tool to recruit top talent and track candidates in an industry with specific employment criteria.

Mobile App

Our mobile app gives the business an intuitive way for their employees to access everything they need, including a way to clock-in to shifts.

Preliminary Payroll and Cost Control

Consolidating time-related activities through one platform meant a seamless integration with payroll for precise workforce calculations.

HR Compliant Templates

Access to an extensive library of policies, documents and letters to keep the business in alignment with the latest compliance standards.

HR Duo has transformed how we manage our employees. It’s streamlined our processes, improved accuracy, and allowed us to focus more on providing top-notch fitness experiences for our members.

Liviu Telearca

Operations Manager, Gym Plus

The Real Value

The outcomes of using an all-in-one Workforce Management and HRMS platform. A service that pays for itself, many times over:

Improved Scheduling Efficiency

The intuitive scheduling tool has saved hours each week by automating shift allocation and reducing errors.

Seamless Payroll Integration

Time tracking is now automated, reducing manual work and ensuring payroll is processed accurately and on time.

Data-Driven Insights

Real-time dashboards have given Gym Plus’ management team a clear view of workforce operations, enabling them to make better, more informed decisions.

FAQs

What is HRMS software for construction companies?

An HRMS (Human Resource Management System) for construction companies centralises HR, workforce management, and compliance into one platform.

HR Duo enables construction businesses like Elliott Group to manage employee records, subcontractors, time and attendance, scheduling, payroll reporting, and HR compliance across multiple sites. This replaces spreadsheets and disconnected systems with one reliable source of workforce data.

Can HR Duo manage subcontractors and agency workers?

Yes. HR Duo includes dedicated subcontractor management tools designed for construction.

Businesses can track subcontractor hours, compliance documentation, certifications, and site attendance in one system. This improves accountability, reduces risk, and ensures subcontractors meet all HR and safety requirements before stepping on site.

How does HR Duo help with HR compliance in construction?

An HRMS (Human Resource Management System) for construction companies centralises HR, workforce management, and compliance into one platform.

HR Duo enables construction businesses like Elliott Group to manage employee records, subcontractors, time and attendance, scheduling, payroll reporting, and HR compliance across multiple sites. This replaces spreadsheets and disconnected systems with one reliable source of workforce data.

What is HRMS software for construction companies?

HR compliance is critical in construction due to safety regulations and audits. HR Duo stores right-to-work checks, training records, health and safety certifications, and contracts digitally.

Automated reminders alert managers before documents expire, helping construction companies stay audit-ready and compliant with UK and Irish employment law.

Does HR Duo support multi-site construction operations?

Absolutely. HR Duo is built for multi-site construction businesses operating across regions and countries.

Managers can view workforce data across all sites in real time, standardise HR processes, and ensure consistent compliance, whether teams are based in London, Birmingham, Dublin, or Cork.

How does HR Duo improve time and attendance tracking on construction sites?

HR Duo replaces paper timesheets with mobile clock-ins and location verification. Employees and subcontractors clock in on site, giving managers accurate attendance data instantly.

This improves productivity tracking, reduces time theft, and ensures payroll data reflects actual hours worked.

How does HR Duo support project-based scheduling?

Construction projects change quickly. HR Duo’s digital rota and scheduling tools allow managers to allocate labour based on availability, skills, and site requirements.

Schedules can be updated instantly, ensuring projects remain fully staffed even when timelines shift.

Is HR Duo suitable for large construction firms as well as growing contractors?

Yes. HR Duo scales with construction businesses of all sizes. Whether managing 100 workers or several hundred employees and subcontractors, HR Duo adapts to growing headcount, additional sites, and increased compliance requirements without adding admin overhead.

How does HR Duo improve communication with site teams?

HR Duo’s mobile self-service app gives workers direct access to rotas, documents, and leave requests. This reduces reliance on phone calls and paperwork, improves clarity for site teams, and ensures consistent communication across dispersed construction sites.

Why should construction companies choose HR Duo over other HR software?

Unlike generic HR software, HR Duo is a construction-ready HRMS and workforce management platform. It combines HR compliance, subcontractor management, scheduling, time tracking, payroll reporting, and mobile access in one system.

This gives construction companies better control, reduced risk, and clearer visibility across every project.

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