Construction HR Compliance Checklist
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Spot compliance gaps across recruitment, contracts, working hours, and employee relations
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Prepare for audits and inspections with confidence
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Ensure HR policies and records meet UK employment law standards
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Improve consistency across sites, teams, and shift patterns
Whether you’re running HR in-house or managing people as part of operations, this guide gives you a clear, practical framework to reduce legal risk and support a fairer, safer workplace.
Why HR Compliance Matters in Manufacturing
Reduces legal and safety risks on-site
Construction employers must meet strict health and safety laws, right-to-work checks, and employment regulations. Non-compliance can result in site shutdowns, fines, or serious legal consequences, especially for high-risk environments.
Onboarding of subcontractors
With multiple subcontractors, agency workers, and short-term hires, construction projects rely on fast, compliant onboarding. A centralised HR platform or HRIS ensures all workers have the correct documentation and right-to-work records in place before stepping on site
Accurate time-tracking and pay
Shift work, variable hours, and multiple locations make time-tracking a compliance risk. HR software helps track working hours, manage rest breaks, and ensure pay is accurate, reducing payroll errors and disputes.
Keep records secure and audit-ready
Under GDPR and UK employment law, employers must securely store personal and employment records. Using a digital HRMS ensures data is accurate, accessible, and easy to retrieve during inspections or audits.
Standardises procedures
Without clear HR processes, disputes can quickly escalate. A compliance-ready HR system gives managers access to model disciplinary procedures, ACAS-compliant templates, and secure documentation.
Workforce consistency across sites
HR compliance supports consistent hiring, communication, and performance processes across multiple projects or locations — essential for managing mobile, deskless teams and reducing admin across the business.
Everything you need to manage your workforce
We offer game-changing plans tailored to your specific requirements.
Workforce Management
A core solution to manage your frontline teams, enhance operations, and reduce labour costs.
What's included:
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Time-Tracking
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Digital Rotas
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Shift Scheduling
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Absence Management
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Leave and Holiday
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Payroll Reporting
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Employee Profiles
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Analytics and Reports
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Project Tracking
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Mobile App
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Employee Self-Service
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Geofence Clock-In
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Subcontractor Management
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Skills Matrix
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Task Manager
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Document Storage
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Equipment Tracking
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Permission Groups
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Benefit Recording
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Instant Messaging
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Organisation Charts
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Knowledge Centre
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Platform Support
MoreLess
HR Assist
A one-of-a-kind offering that simplifies your people processes and automates up to 80% of your HR tasks.
What's included:
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Connected Forms
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Model HR Letters
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HR Policy Templates
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Integrated Emails
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Digital Contracts
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Secure E-Signature
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Employee Relations Assistance
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Employee Assistance Programme
EmployPath
Manage your entire employment lifecycle with the tools to help you recruit, engage, and nurture your people.
What's included:
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Applicant Tracking System
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Enhanced Onboarding
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Performance Management
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360 Reviews
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One-to-ones
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Improvement Plans
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Goal & Objective Tracking
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Analytics and Reports
Thinking of combining our plans?
Unlock top-notch workforce automation
Frequently Asked Questions
What is HR compliance in construction?
HR compliance in construction refers to following all legal and regulatory requirements related to your workforce, including right-to-work checks, employment contracts, health and safety obligations, and GDPR.
With multiple subcontractors, agency staff, and high-risk environments, construction companies must have clear processes in place to stay compliant and protect workers.
Why is HR compliance important for construction businesses?
Construction firms face added complexity managing mobile teams, variable shifts, and multiple sites. HR compliance helps:
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Avoid fines and legal claims
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Ensure safe and fair working conditions
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Meet obligations under UK employment law
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Improve onboarding and workforce visibility
Using an HRMS or HRIS for construction can centralise these tasks and reduce admin.
What are the biggest HR compliance risks in construction?
Key risks include:
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Failing to complete right-to-work and identity checks
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Missing documentation for subcontractors or temporary workers
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Poor record-keeping under GDPR
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Inconsistent disciplinary or grievance procedures
Our checklist helps you identify and fix these gaps before they become costly problems.
How can HR software support compliance in construction?
A dedicated construction workforce management platform helps automate:
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Time-tracking and site attendance
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Document management and contract creation
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Policy rollouts and employee acknowledgements
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Right-to-work checks and training records
Platforms like HR Duo provide audit trails and real-time visibility across teams and locations.
Is the construction HR compliance checklist free to download?
Yes. This resource is completely free. It’s designed to help HR and operations leads in construction:
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Review current HR processes
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Prepare for audits or inspections
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Standardise compliance across all projects and teams
Who is the construction HR checklist for?
This checklist is ideal for:
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HR professionals in construction firms
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Operations or site managers managing teams
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Companies using subcontractors or agency workers
It’s especially useful for organisations without a dedicated HR team who still need to meet their legal obligations.