HR compliance software helps businesses manage and automate compliance with employment laws, workplace policies, and HR regulations. It ensures that businesses stay up to date with legal requirements, document policies correctly, track employee compliance, and prepare for audits—all in one digital platform.

HR Duo’s HR compliance solution provides:

• Legally updated HR policies and templates to reflect changes in employment law.

• Automated compliance checks to prevent breaches.

• Right-to-work and employee record tracking.

• GDPR-compliant document storage to keep sensitive HR data secure.

HR compliance protects businesses from legal risks, financial penalties, and reputational damage. Failure to comply with employment laws can result in costly claims, tribunal cases, and fines. Staying compliant ensures fair treatment of employees, strengthens workplace policies, and creates a structured, legally sound HR environment.

HR Duo automates compliance processes, reducing the risk of manual errors, outdated policies, and missed regulatory updates—giving HR teams more time to focus on strategic workforce management.

HR Duo integrates human-backed expertise with automation to keep businesses compliant effortlessly. Here’s how:

• Automated HR policy updates—ensuring all policies are aligned with UK employment laws.

• Pre-built, legally compliant HR templates for contracts, offer letters, and disciplinary actions.

• Right-to-work and certification tracking to manage employee eligibility.

• Digital document acknowledgment to ensure employees review and accept policies.

• Audit-ready record keeping for stress-free inspections.

With HR Duo, compliance is proactive—not reactive.

Yes! HR Duo includes 200+ pre-approved HR policies and templates, regularly updated to align with the latest employment laws. These cover essential areas such as:

• Employment contracts (fixed-term, part-time, permanent).

• Workplace policies (sickness, grievances, disciplinary actions, remote working).

• HR letters (offer letters, termination letters, performance warnings).

• Compliance documentation (GDPR policies, health and safety).

All policies can be customised to fit your business needs, with digital acknowledgment tracking to ensure compliance.

HR Duo simplifies right-to-work verification by:

• Automatically tracking work permits and visa expiry dates.

• Storing all employee documents in one secure location.

• Providing instant access to compliance records during audits.

• Sending automated alerts for expiring documents.

This prevents manual errors, compliance breaches, and potential legal risks when employing workers under specific eligibility requirements.

HR Duo is built with data security and GDPR compliance at its core. Our platform:

• Encrypts sensitive employee data to prevent breaches.

• Provides role-based access control to restrict who can view/edit HR documents.

• Stores all HR records securely in the cloud with backup protection.

• Allows for employee data requests in line with GDPR requirements.

• Automatically tracks and logs access to HR records for transparency.

By centralising HR compliance within one system, HR Duo eliminates data fragmentation and reduces compliance risks. You can find out more about our data security here.

Handling grievances, disciplinary actions, and performance management requires strict adherence to employment law. HR Duo simplifies this by providing:

• Pre-built HR letter templates for disciplinary warnings, grievances, and disputes.

• Digital case management to document every step of the process.

• Automated reminders for follow-ups and required actions.

• Secure communication logs for HR teams.

• Legally approved best practices to ensure fair and compliant handling of cases.

This helps businesses avoid unfair dismissal claims and handle workplace disputes with confidence.

Yes! HR Duo ensures that all employees are aware of company policies through:

• Digital acknowledgment tracking—employees confirm they’ve read and understood policies.

• Automated reminders for key compliance updates.

• Role-based access to policies relevant to specific job functions.

• Customisable policy updates to align with industry-specific regulations.

By automating policy enforcement, HR Duo helps businesses reduce compliance breaches and legal risks.

HR Duo is designed for any industry with complex HR compliance needs, including:

• Retail & Hospitality – Manage shift workers, right-to-work checks, and wage compliance.

• Healthcare – Track certifications, work permits, and patient safety training.

• Manufacturing & Construction – Ensure worker eligibility and health & safety compliance.

• Professional Services – Maintain GDPR compliance and employment law alignment.

Regardless of industry, HR Duo streamlines HR compliance, reduces manual work, and minimises legal risk.

Absolutely. HR Duo makes audit preparation effortless by keeping all compliance records, policy acknowledgments, and employee history up to date. Key features include:

• Automated audit trails to track HR actions and updates.

• One-click access to employee documents for legal compliance checks.

• Customisable compliance dashboards to spot potential risks.

• Secure, GDPR-compliant data storage to prevent lost or misplaced records.

With HR Duo, you’ll always be ready for an audit—no last-minute scrambling required.