HR Assist
A digital HR assistant to automate your daily tasks
A modern, digital-first approach that makes the most complex tasks — like managing employee relations, and drafting compliance-ready HR letters or documentation — quick and hassle-free.
An extension to your HR team and processes
No HR policies? No problem! Get access to a library of ready-to-use templates
Build a compliant and efficient workplace with access to over 200 pre-built, fully compliant HR policies and templates. These resources meet industry standards, simplify HR documentation, and ensure consistency across your organisation.
Access a library of pre-approved HR policies
Customise templates to align with your business
Automate policy distribution to employees
Track acknowledgments and compliance in real-time
Automatic updates for evolving legislation
GDPR-compliant storage for secure access and editing
Send, sign, and store agreements with digital contracts and e-signatures
Modernise your hiring, employment and agreement processes with digital contracts and e-signatures. Send, sign, and store all contractual agreements securely, ensuring speed and accuracy with every step.
Generate contracts quickly with pre-built templates
Enable e-signatures for a paperless workflow
Track contract status and signing progress in real-time
Automatically store signed documents securely
Set automated reminders for unsigned contracts
Ensure compliance with contract-specific legislation
Professional, compliant HR letters with customisable templates that simplify your workload
Simplify employee communications with ready-to-use, legally compliant HR letter templates. From performance reviews to disciplinary notices, ensure professionalism and consistency every time.
Pre-written templates for common HR scenarios
Customise letters with employee-specific details
Send letters directly through the platform
Track acknowledgments, and follow-up actions
Ensure legal compliance with updates from HR professionals
Store correspondence securely with role-based access
Human-Backed HR Automation
Automate essential HR processes to make your operations smarter, faster, and more efficient. Ensure compliance in every employment process and boost employee engagement - empowering your people and driving your business forward.
4x
faster policy and contract management
99%
compliance accuracy with built-in safeguards
10hrs
saved weekly on routine HR administration
Flexible on-demand pay to support your workforce
On-Demand Pay allows employees to access wages they’ve already earned, helping them manage cash flow, handle emergencies, and avoid high-cost credit options like payday loans. UK businesses that offer this benefit report better staff retention, reduced absenteeism, and higher job satisfaction.
Employees can access earnings instantly
No interest or repayment obligations
Reduce financial stress and improve morale
Seamless integration with existing payroll systems
Automatic deductions without additional admin
No impact on your company’s cash flow
Connected forms that automate data collection across the employment lifecycle
Automate data collection and update employee profiles seamlessly with a library of customisable HR forms. From onboarding to exit interviews, manage every stage of the workforce lifecycle.
Auto-fill with employee data for speed and accuracy
Create tailored forms for unique business needs
Track form submissions and approvals in real-time
Generate reports from collected data instantly
Automate workflows for form-driven processes
GDPR-compliant storage for sensitive information
Award-winning support for mental health and well-being
Enhance employee well-being with access to Spectrum.Life’s award-winning Employee Assistance Programme. Provide your workforce with the tools and support needed to thrive both professionally and personally.
24/7 access to mental health and well-being support
Confidential counselling services for employees
Digital well-being tools and resources
Automated reporting on EAP engagement
Integration with HR Duo for streamlined communication
Guides and tips for promoting a positive workplace culture
Expert Employee Relations (ER) support to manage employee disputes
Navigate employee relations confidently with access to expert advice and resources designed to manage disputes, enhance engagement, and resolve workplace issues efficiently and proactively.
Instant messaging for resolving employee queries
A secure platform for sensitive HR communication
Reports on employee engagement and relations
Updates and training on best practices for dispute management
Built-in templates for disciplinary actions and resolutions
Monitor and document resolution outcomes for future reference
Everything you need to manage your workforce
We offer game-changing plans tailored to your specific requirements.
Workforce Management
A core solution to manage your frontline teams, enhance operations, and reduce labour costs.
What's included:
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Time-Tracking
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Digital Rotas
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Shift Scheduling
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Absence Management
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Leave and Holiday
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Payroll Reporting
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Employee Profiles
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Analytics and Reports
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Project Tracking
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Mobile App
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Employee Self-Service
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Geofence Clock-In
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Subcontractor Management
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Skills Matrix
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Task Manager
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Document Storage
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Equipment Tracking
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Permission Groups
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Benefit Recording
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Instant Messaging
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Organisation Charts
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Knowledge Centre
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Platform Support
MoreLess
HR Assist
A one-of-a-kind offering that simplifies your people processes and automates up to 80% of your HR tasks.
What's included:
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Connected Forms
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Model HR Letters
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HR Policy Templates
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Integrated Emails
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Digital Contracts
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Secure E-Signature
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Employee Relations Assistance
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Employee Assistance Programme
EmployPath
Manage your entire employment lifecycle with the tools to help you recruit, engage, and nurture your people.
What's included:
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Applicant Tracking System
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Enhanced Onboarding
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Performance Management
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360 Reviews
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One-to-ones
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Improvement Plans
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Goal & Objective Tracking
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Analytics and Reports
Thinking of combining our plans?
Unlock top-notch workforce automation
Hey! Get a free demo of HR Duo today
Join thousands of managers across the UK and Ireland automating over 80% of their day-to-day operational tasks, with our unique combination of smart workforce management software and world-class HR technology.
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This is a free, no-obligation demo where our expert team will guide you around the HR Duo platform and help you decide if we're the right fit for you and your workforce.
Frequently Asked Questions
Here's a round-up of some of the questions we've been asked by business owners, operations managers and HR professionals looking to make the move to a unified Workforce Management platform like HR Duo.
What is HR Assist, and how does it work?
HR Assist is a digital HR assistant from HR Duo that automates over 80% of routine HR tasks, including policy creation, employee communications, compliance management, and employee relations.
Unlike generative AI solutions, HR Assist combines advanced automation with human-backed expertise, delivering reliable, user-friendly technology designed to simplify everyday HR workflows. By handling the complexities of administrative tasks, HR Assist empowers businesses to focus on strategic growth and employee engagement.
How does HR Duo's HR Assist help with compliance?
HR Assist includes pre-built templates for HR policies, letters, and contracts that align with UK and Irish employment laws.
With automated reminders and built-in workflows the unique set of tools ensure compliance deadlines are never missed.
Can I customise HR policies and templates in HR Duo?
Absolutely! HR Assist offers a powerful builder tool that allows you to customise every feature within our content hub, including policies, contracts, letters, and forms.
With access to over 200 fully compliant templates, you can easily edit and tailor them to suit your organisation’s unique needs. This makes standardising and updating policies seamless and hassle-free.
What types of digital contracts can I create?
Put shortly, there's no limitation on the type of contracts you can create with HR Duo.
You can create employment contracts, NDAs, contractor agreements, and more. Our platform also comes complete with e-signature capability for fast, secure, and paperless signing.
How does HR Duo support employee relations?
HR Duo provides expert tools and templates for managing sensitive issues like grievances and disputes through its HR Assist package.
It also includes unlimited access to HR Duo's experts for professional advice and resources to guide you through employee relations challenges.
What is Spectrum.Life EAP, and how does it benefit my employees?
Spectrum.Life EAP is an Employee Assistance Programme that offers mental health support, counselling, and wellness resources, helping employees stay engaged, healthy, and productive.
Through this award-winning integration you'll be able to enhance the lives of your workforce with impactful health and wellbeing programmes using a diverse network of clinicians.
Can I track document submissions and approvals in HR Duo?
Yes, HR Assist tracks every stage of document completion, from submission to approval, and provides real-time updates, so you’re always in the loop.
Using the reporting tools in HR Duo you'll be able to generate one-click reports on employee's documentation data.
Is HR Duo and the features within HR Assist secure and GDPR-compliant?
Absolutely.
Just like the rest of the HR Duo platform, all the features and tools included within HR Assist are designed with GDPR-compliant storage and secure access permissions to protect sensitive employee data.
How can HR Duo's HR tools help save time for our teams?
By automating repetitive tasks, such as generating letters, managing contracts, and handling employee feedback, HR Duo frees up your HR or operations teams to focus on strategic initiatives and employee engagement.