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Advanced Shift Management and Digital Rotas for Your Workforce


Managing your workforce isn’t just about filling shifts—it’s about optimising every minute, maximising every resource, and energising your team to perform at their peak. 

Whether it’s assigning shifts, tracking availability, or integrating with payroll effortlessly, HR Duo keeps you steps ahead with next-level automation. 
HR Duo Shift Scheduling and Time Tracking


Efficient Digital Rota Platform

Our Digital Rota and Shift Management features allow you to efficiently create and manage staff schedules, assign shifts, track employee availability, and optimise workforce scheduling across multiple locations.

Seamless integration with payroll for calculating overtime and shift work, along with real-time updates and collaborative planning, ensures your business stays ahead.

Assign shifts and track employee availability

Accessible from any device, including mobile phones and tablets

Optimise workforce scheduling for business needs

Seamless integration with payroll and pre-payroll calculations

Time Tracking HR Duo
Rotas and Scheduling

Quickly Build & Publish Rotas

Use drag-and-drop functionality, existing templates, and popular shift patterns to build rotas in minutes. Immediately alert staff via push notifications when rotas go live, keeping everyone in the loop and saving hours of your managers’ time every week.

Quickly fill empty shifts and give employees the ability to request shift replacements from a mobile device with managerial approval. Always know who’s right for a shift with conflict detection for leave, unavailability, overtime, and existing shifts.

Handle rotas for a diverse workforce across multiple locations

Build rotas in minutes using drag-and-drop functionality

Guarantee equal shift distribution

Avoid costly mistakes by setting regulatory limitations

Scheduling issues are a thing of the past.

Create schedules, assign shifts, and optimise workforce coordination, all from one easy-to-use platform. 

In a couple of seconds you'll gain a comprehensive insight into your employees' availability, qualifications, and preferences, ensuring you make the best scheduling decisions every time. Better yet, with full control over setting regulatory limitations, you'll prevent costly errors and identify inconsistencies.


Full visibility into employee availability


Easy schedule creation


Auto-scheduling functionality


Real-time updates


Seamless integration with payroll


Conflict detection for leave and unavailability etc.


Mobile app access for managers and staff


Push notifications


Avoid costly scheduling mistakes


Fair shift distribution 

Comprehensive Workforce Insights and Reporting

Gain deeper insights into your workforce operations with HR Duo's advanced reporting tools. Access detailed analytics on shift patterns, labour costs, attendance, and productivity, empowering you to make informed decisions that enhance efficiency and reduce unnecessary costs.
Our reporting features provide a holistic view of your workforce, allowing you to identify trends, pinpoint areas for improvement, and optimise your scheduling strategies.

Reports on wage costs, labour hours, and attendance metrics

Analyse staffing trends to optimise future scheduling

Customise reports to focus on key performance indicators

Monitor staffing levels in real-time to prevent under or overstaffing

Workforce Data
Rotas and Scheduling

Boost Employee Engagement and Ensure Compliance

Our platform ensures agility in managing schedules, boosts employee satisfaction through transparent and user-friendly features, and maintains strict adherence to employment laws and regulations.
HR Duo combines advanced real-time shift management, enhanced employee engagement, and automated compliance to create a comprehensive solution for workforce optimisation. 

Better communication with built-in messaging and notifications

Clear visibility into schedules and any changes

Maintain accurate records for audits and reporting purposes

Track and document breaks, overtime, and work hours

Plans & Pricing

We offer game-changing plans tailored to your specific requirements. You'll only pay for the features you need, ensuring you get the most value out of our platform.


A standard with any subscription - People Navigator provides all the HR tools you need to manage your workforce efficiently. 

  • Time Off & Leave Management
  • Document Storage
  • Employee Assistance Programme
  • Employee Profiles
  • Analytics & Reports
  • HR Content Hub
  • Model HR Policies
  • Smart Contracts with E-Signatures
  • Mobile App
  • Skills Register
  • Connected HR Forms
  • Equipment Management
  • Permission Groups
  • Staff Holiday Management
  • Employee Self-Service (ESS)
  • Benefit Recording
  • Instant Messaging
  • Employee Onboarding
  • Organisation Charts
  • HR Tasks
  • Knowledge Centre
  • Platform Support
  • Show MoreShow Less


Transform your HR operations by upgrading to People Navigator Pro, providing your business with a complete HR tech stack.

  • All People Navigator Features
  • Applicant Tracking System
  • HR Support Tickets
  • Customisable HR Letters
  • Performance Management
  • 360 Reviews
  • 1-to-1s
  • Performance Improvement Plans
  • Staff Surveys (Coming Soon)

Frequently Asked Questions

Here's a round-up of some of the questions we've been asked by Line Managers and HR Professionals looking at making the move to an all-in-one Workforce Management tool like ours. 

What is staff scheduling or rota software?

Staff scheduling or rota software is designed to automate and optimise the process of creating, managing, and organising work schedules for employees. It streamlines the allocation of shifts, manages employee availability, handles time-off requests, and ensures that the right employees are assigned to the right tasks at the right times.

Why is rota management important?

Rota management is crucial for efficient workforce planning and management. It helps in optimising employee schedules, ensuring adequate coverage, controlling labour costs, improving productivity, and enhancing employee satisfaction. Effective rota management ensures that the right people are in the right place at the right time, ultimately leading to smoother operations, reduced staffing costs, and better business outcomes.

What are the benefits of scheduling?

Scheduling offers several benefits, including improved workforce productivity, enhanced employee engagement, better resource allocation, reduction in labour costs, compliance with employment laws and regulations, streamlined communication, and increased overall operational efficiency. It also enables data-driven decision-making and provides a structured framework for managing and organising work.

How does HR Duo's shift management improve workforce efficiency?

HR Duo's shift management tools automate the process of creating and managing schedules, ensuring that the right employees are assigned to the right shifts. This reduces administrative workload, minimises scheduling errors, and ensures optimal staffing levels, thereby improving overall workforce efficiency.

Can HR Duo’s scheduling software handle multiple locations?

Yes, absolutely! HR Duo’s scheduling software is designed to manage schedules across multiple locations seamlessly. It provides tools to handle diverse workforce requirements and offers a unified view of schedules, making it easy to coordinate staff across different sites.

How does the mobile app help in managing shifts on-the-go?

The HR Duo mobile app allows managers to approve shift swaps, find replacements, and check staffing levels from anywhere. Employees can also view their schedules, request shift changes, and receive real-time updates, making it easy to manage shifts on-the-go.

What kind of reports can be generated with HR Duo’s scheduling software?

HR Duo’s scheduling software provides comprehensive reports that offer insights into wage costs, staff hours, and attendance metrics. These reports help managers make data-driven decisions to optimise workforce productivity and control costs.

How does HR Duo ensure compliance with employment laws?

HR Duo’s scheduling software automatically tracks breaks, overtime, qualifications, and work hours to ensure compliance with employment laws. This helps prevent penalties and employment breaches, providing peace of mind for managers.


Request a demo

Our dynamic duo of world-class HR tools and smart Workforce Management technology delivers up to 80% of your day-to-day needs, automating the tedious tasks that sap away your time.

User-friendly features that simplify your daily processes

Bespoke pricing and plans with the flexibility to grow

Designed for modern-day growing businesses

Perfect for industries with a diverse workforce

Request a free demo of HR:Duo