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Contracts generated, signed, and filed before day one
HR Duo automates the contract process from offer to signature. No printing, no posting, no chasing for a signed copy that never comes back.
Contract Generation
Generate the right contract in seconds.
HR Duo pulls employee details, role, pay rate, and start date directly from the platform to populate a contract automatically. Choose the right template, review, and send. No copy-pasting, no formatting, no room for error.
- Contract templates for all employment types: permanent, fixed-term, zero-hours, part-time
- Auto-populated from employee profile data
- Custom clauses and fields for your specific requirements
- Legal review notes built into templates to flag editable sections
- Multi-site and multi-jurisdiction contract support for UK and Ireland
Digital Signing
Signed and returned without leaving the platform
Contracts are sent directly to new starters or existing employees via HR Duo. They sign digitally on any device. The signed copy is stored automatically against the employee record.
- Secure e-signature compliant with UK and Irish electronic signature law
- Employees sign on desktop or mobile, no account required
- Automatic reminders for unsigned contracts
- Signed copy stored against the employee profile instantly on completion
- Countersignature support for manager or director approval
Storage and Compliance
Every contract stored, searchable, and audit-ready
Once signed, contracts are stored securely in the employee profile. No shared drives, no lost files. GDPR-compliant retention rules apply automatically.
- Signed contracts stored against the employee record permanently
- Version history showing any contract amendments
- Expiry alerts for fixed-term contracts
- GDPR-compliant retention and deletion rules
- Exportable for legal, payroll, or audit purposes