- Platform
- Operations
- Time Tracking
Time tracking that runs itself.
Every clock-in recorded. Every timesheet accurate. Every pay run ready to go.
%
of time tracking admin automated
12hrs
saved per week on timesheets and reporting
%
payroll accuracy with built-in compliance
Who it helps
One system.
Useful for everyone.
Operations Managers
See who's on site, right now.
Live attendance across every location. Lateness alerts. No more calling around for updates.
HR Teams
Compliant records without the admin.
Timesheets, absence patterns and Bradford Factor tracked automatically. Built for audits.
Business Owners
Accurate payroll. No surprises.
Pay only for hours worked. Labour costs tracked in real time. Payroll runs in minutes.
Real-time visibility
Know who's on site before the shift starts.
Live attendance across every site — act on lateness and no-shows before they bite.
- Live employee status across all sites
- Instant alerts for lateness and missed shifts
- Mobile, tablet and desktop clock-ins
- Geofencing to verify location at clock-in
Accurate timesheets
Timesheets that fill themselves in.
Clock data flows straight into timesheets. Approve in one click. No chasing, no disputes.
- Auto-generated timesheets from clock-in data
- One-click approvals for managers
- Biometric options to prevent buddy punching
- Custom rules for breaks, overtime and rounding
- Full audit trail on every timesheet
Payroll-ready data
Hours tracked. Payroll ready.
When pay day comes, the data's already there. Hours, overtime, deductions — all calculated.
- Exact hours, overtime and deductions per employee
- Wage calculations by shift and pay rate
- One-click export to your payroll provider
- Real-time preview to catch discrepancies early
- Audit-proof records for compliance
Multi-site management
One view across every location.
Two sites or twenty — head office sees one clear picture. No spreadsheets, no chasing.
- Centralised attendance data for all sites
- Site-based check-ins for compliance and security
- Role-based access so managers see their teams only
- Mobile tracking for remote and field-based staff
Onboarding
Get subbies set up — in hours, not days.
Contracts signed, documents verified, access granted — the whole start-up flow handled digitally before they arrive.
- Digital contracts generated and sent for e-sign
- Document collection checklist sent automatically
- RTW & certification checks before start date
- Mobile app access set up as part of the flow
- Re-onboarding fast for returning subbies on file
Also included
Everything your team needs in one place.
Leave & absence
Sick days, annual leave and absence trends in the same system. No separate tools.
Shift scheduling
Build rotas and assign shifts in the same platform. Time tracking flows from the schedule.
Analytics & reports
Labour cost data, attendance trends, workforce insights. Exportable in seconds.
Employee self-service
Staff view hours, request leave and check schedules themselves. Fewer manager queries.
Bradford Factor
Absenteeism patterns flagged automatically. HR can spot issues and act early.
GDPR-compliant
All data stored securely. Role-based access controls throughout.
Managers can schedule teams, track hours and monitor performance in one system — reducing admin and improving results across all projects.
Kat Ryan
Head of People, Apex
Built for your industry
Configured for the operations where time tracking matters most.
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Construction
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Healthcare
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Hospitality
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Manufacturing
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Retail
Trusted by operations teams across the UK & Ireland
See it for yourself
See it working for your operation.
A free, no-obligation demo. We’ll show you exactly how HR Duo handles time tracking for your industry and team size.
FAQs
How does HR Duo record time?
Employees clock in and out from a mobile, tablet, fixed kiosk or desktop — whichever fits the site. Each event is timestamped, location-verified where you choose, and flowed straight into the timesheet.
Can it prevent buddy punching and time fraud?
Yes. Optional biometric clock-ins, geofencing, photo verification on mobile, and audit logs on every edit make buddy punching and back-dated fraud effectively impossible.
Does it work for remote and field-based workers?
Yes. The mobile app supports clock-ins from any location, with optional GPS verification and offline mode for sites with poor signal — data syncs automatically when the device reconnects.
Does it connect to our payroll system?
HR Duo exports to all major UK and Irish payroll providers including Sage, BrightPay, Xero, and Iris. One-click export, or scheduled automatic delivery on your pay cycle.
How quickly can we get set up?
Most teams are live within 2–4 weeks. Our onboarding team handles employee imports, site configuration, payroll integration and manager training so you don’t have to.
Is it suitable for businesses with multiple locations?
Yes — multi-site is core to the product. Whether you’re running 2 sites or 200, head office gets a single live view, and each site manager only sees their own team.