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The right letter, ready to send in under a minute
From pay change confirmations to redundancy notices, HR Duo generates compliant HR letters automatically. Less time writing, fewer mistakes, and a complete record of everything sent.
Letter Templates
A library of HR letters covering the employment lifecycle
HR Duo includes pre-built templates for every common HR letter. Offer letters, pay change notifications, flexible working responses, redundancy letters, references, and more. Each template auto-populates with employee data from the platform.
- Templates for the full employment lifecycle: hire, change, exit
- Auto-populated with employee name, role, date, and relevant details
- Customisable to match your tone and company policies
- New templates added regularly as employment law evolves
- Templates reviewed against UK and Irish employment law
Generation and Delivery
Generate, approve, and send without leaving HR Duo
Select the letter, confirm the details, get sign-off from the right person, and send. The employee receives it securely and can acknowledge receipt. The whole process happens inside the platform.
- One-click letter generation from any employee profile
- Manager or HR sign-off step before letters are sent
- Secure delivery to the employee via the HR Duo app or email
- Employee acknowledgement and digital signature where required
- Sent letters stored against the employee record automatically
Document Management
Every HR document in one searchable place
Beyond letters, HR Duo stores all HR documents attached to employee records. Fit notes, references, right-to-work evidence, and anything else that needs to be kept securely and retrieved quickly.
- Document upload against any employee profile
- Categorisation by document type for easy retrieval
- Expiry alerts for time-sensitive documents
- GDPR-compliant storage and access controls
- Bulk export for audit, legal, or data subject access requests