• Platform
  • Operations
  • Payroll & Finance

Accurate payroll. Run it however you want.

Shifts, timesheets, leave and pay rules — all connected. The figures are ready before you sit down.

Request a free demo
See how it works
Payroll and Finance - pay-run-ready for the month of May 2026

%

payroll accuracy with automated calculations

12hrs

saved per week on payroll admin

1-click

payroll run once data is reviewed and approved

Who it helps

One system.
Useful for everyone.

Operations Managers

Pay runs that don’t need chasing.

Hours and shifts feed directly to payroll. No manual exports, no last-minute corrections.

HR Teams

One place for HR and payroll data.

Employee records, contracts, leave and pay all in the same system. No re-entering between platforms.

Finance & Business Owners

Accurate costs. Cleaner reporting.

Real-time payroll costs, audit trails and compliance built in. Payroll finance teams can actually trust.

Jamie Stewart

Core employee record

A complete picture of every person on the team.

Every employee gets a digital profile from day one — personal details, contract, pay, documents — all updated in real time.

  • Personal details, contacts & emergency contacts
  • Job title, department, site and reporting line
  • Contract type, working hours, pay rate, start date
  • Custom fields specific to your business
  • Full change history — see what changed & when

Two ways to run payroll

Keep your provider or run it all in here.

Both options pull from the same HR Duo data. The only thing that changes is where payroll actually runs — and you can switch between them whenever you’re ready.

  • Compare

    What you get either way

    Same connected data, same accuracy, same audit trail.

    Pay run
    Data sync
    Compliance
    Pensions
    Error detection
    Custom pay rules
    Audit trail

  • Recommended

    Integrated Payroll

    Run payroll start to finish inside HR Duo. HMRC & Revenue recognised.

    One click, inside HR Duo

    Real-time from shifts & leave

    HMRC / Revenue, RTI built in

    Auto-enrolment via API

    Flagged before pay is finalised

    Set once, applied automatically

    Full trail in one system

  • Flexible

    Payroll Reporting

    Keep your existing provider. We feed it clean, pre-validated data.

    Export to your existing provider

    Pre-validated export file

    Audit-ready data exports

    Data ready for your provider

    Validated before export

    Set in HR Duo & applied externally

    Exports support compliance reviews

Payroll and Finance - pre-run-summary for the week 18

How it works

The data’s ready before you sit down to run payroll.

Shifts, clock-ins, overtime, leave and deductions all feed into payroll automatically. By pay day, the figures are calculated, checked and waiting for sign-off.

  • Calculations from shifts, timesheets and leave records
  • Overtime, shift premiums and custom rules applied automatically
  • Discrepancies flagged before payroll is finalised
  • Supports multiple pay schedules and frequencies
  • Last-minute adjustments without disrupting the run
Payroll and Finance - pay-run-submitted for May 2026

Integrated Payroll

Run payroll start to finish without leaving HR Duo.

HMRC and Revenue recognised, RTI compliant, pensions submitted automatically — no exports, no third-party logins.

  • HMRC recognised & Revenue compliant for UK and Ireland
  • RTI submissions handled automatically on each run
  • Auto-enrolment via API to NEST, SMART Pension & more
  • One-click run once figures are approved
  • Full audit trail across HR & payroll in one system
Payroll and Finance - payroll-export for May 2026

Payroll Reporting

Keep your provider. Get better data into it.

Clean, pre-validated exports for any payroll system — no manual calculations, no version disputes, no re-keying figures.

  • Payroll-ready exports compatible with any provider
  • Data consolidated from time, leave & employee records
  • Pre-validated to catch errors before they leave HR Duo
  • Customisable formats to match your provider
  • Upgrade to Integrated Payroll any time — no migration
Payroll and Finance - payslip-mobile dashboard

On-demand pay

Let staff access pay they’ve already earned.

Staff withdraw earned wages before pay day — reduces financial stress, improves retention, costs the business nothing.

  • Employees withdraw earned wages from the HR Duo app
  • Deducted automatically at the next pay run — zero admin
  • No interest, fees or repayments for employees
  • No impact on company cash flow
  • Shown to reduce absenteeism & improve retention

Also included

Everything your team needs in one place.

Time & attendance

Shift and clock-in data feeds payroll calculations directly. No manual input.

Leave & absence

Holiday, sick pay and deductions calculated automatically from absence records.

On-demand pay

Employees access earned wages instantly. Deducted automatically next pay run.

Analytics & reports

Labour costs, payroll trends and compliance summaries — shareable with finance.

Pension management

Auto-enrolment handled automatically. Direct API submissions to NEST, SMART Pension & more.

GDPR-compliant

Payroll data stored securely. Role-based access so the right people see the right figures.

Payroll used to take two days a month and someone always found a mistake. Now it’s a sign-off — the data’s already there, already checked, and HMRC gets submitted in the same click.

Kat Ryan

Head of People, Apex

Built for your industry

Configured for the workforces where payroll complexity matters most.

  • Construction

  • Healthcare

  • Hospitality

  • Manufacturing

  • Retail

Trusted by operations teams across the UK & Ireland

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See it for yourself

See it working for your operation.

A free, no-obligation demo. We’ll show you exactly how HR Duo handles payroll for your industry and team size.

Request a free demo
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FAQs

What is integrated payroll software?

It’s payroll that lives in the same system as your HR and workforce data. Shifts, leave, contracts and pay rules all live together, so calculations happen automatically. No exports between platforms, no re-keying figures, no version disputes.

How does HR Duo payroll connect to time tracking and attendance?

Every clock-in, shift, overtime hour and leave day flows straight into payroll automatically. By the time you open the pay-run screen, the figures are already calculated and validated — you just sign off.

Can I keep my existing payroll provider and still use HR Duo?

Yes — that’s our Payroll Reporting option. HR Duo consolidates and pre-validates your data, then exports a clean file in your provider’s format. You can upgrade to fully Integrated Payroll any time, with no data migration.

Is HR Duo payroll compliant with HMRC and Revenue?

Yes. Integrated Payroll is HMRC recognised and Revenue compliant. RTI submissions (FPS/EPS in the UK) and ROS submissions (Ireland) happen automatically on every pay run, with full audit trail.

How does pension auto-enrolment work?

HR Duo handles auto-enrolment automatically: assessing eligibility, enrolling new joiners and submitting contributions via direct API to NEST, SMART Pension and other major schemes. Opt-outs, refunds and reporting are all built in.

What is on-demand pay and how does it work?

Employees can withdraw earned wages from the HR Duo app before pay day — the amount’s deducted automatically from their next payslip. No interest, no fees, no admin for you. It’s shown to reduce absenteeism and improve retention.

How secure is payroll data in HR Duo?

All payroll data is encrypted in transit and at rest, with GDPR-compliant storage and role-based access controls. Audit logs capture every change, and access can be restricted by role, team or site.

What size of business is it suitable for?

HR Duo payroll scales from teams of around 50 employees to complex multi-site operations of several thousand. Pay frequencies, multi-entity setups, custom rules and variable contracts are all supported.